A letter to make arrangements for the stay during the weekend at a hotel to hold a seminar at there

nhym93 1 / -

Dec 27, 2012 #1

Dear Hotel Splendide,

I am writing this letter to make arrangements for the stay during the weekend at your hotel to hold a seminar at there and to get more information on the places of interest and different activities nearby.

I am looking to reserve accommodation for single room in your hotel for three nights for twenty guests.We will be arriving on the 5th of July which will be on Friday afternoon, and leaving on the 7th of July evening.

About the meals, I would love to have dinner on Friday evening. And on Saturdar and Sunday have breakfast, lunch, dinner. In additon, there are two people are vegetarian and four do not drink alcohol. Please pay attention about that.

I would also appreciate if you could provide me with one conference room and three smaller seminar rooms which has basic equipment, such as: overhead project, flip chart, VCR ...

Furthermore, I would also like to know about the activities that we can take part in during our stay for more fun and relaxation.

Thank you for your prompt attention to the above.
I look forward to receiveing a letter confirming my reservation.
Kind Regards,
Huong Giang Nguyen
Account Manager

Please check it for me :-<

rocko 1 / 2

Dec 27, 2012 #2

There where a few spelling errors and some instances of awkward wording, but it was fine overall. I made some corrections and cut out a little of what I thought wasn't needed.

"I am looking to reserve accommodation for single room in your hotel for three nights for twenty guests. We will be arriving on the 5th of July which will be on Friday afternoon, and leaving on the 7th of July evening.

About the meals, I would love to have dinner on Friday evening, and on Saturday and Sunday have breakfast, lunch, dinner. In addition, there are two people who are vegetarian and four do not drink alcohol, so I would need you to accommodate that.

I would also appreciate if you could provide me with one conference room and three smaller seminar rooms which has basic equipment, such as: overhead project, flip chart, VCR ...

Finally, I would also like to know about the activities that we can take part in during our stay for more fun and relaxation.

Thank you for your prompt attention to the above, and I look forward to receiving a letter confirming my reservation."

Also you may want to specify the days and times you need the conference room and video equipment.

dumi 1 / 6793

Dec 30, 2012 #3

I am writing this

We are pleased to inform you that we wish to hold a seminar at your hotel during 5th to 7th July this year. Kindly treat this e-mail as the formal request for you to go ahead with making necessary room reservations and other arrangements. We need to reserve twenty single rooms for this period inclusive of all meals. Out of the twenty, two people are vegetarians and teetotalers. Kindly make special meal arrangement for these two guests.

Also, we need to book your conference room with the facilities such as overhead projector, flip charts, VCR etc. for the days (specify days) from (time)