Suggestions for "Theme for a bad news memo"

Hello, I am a new college student, and having trouble on coming up with a theme for a bad news memo? Do you have any suggestions, pointers, or examples that may help me?

like the snowstorm happened back in Washington?

Interesting assignment! Do you have class readings about this? What does the prof say?

I think this kind of memo should be serious and consoling. It should be clear and straightforward, because that shows respect to the reader.

Key words should be used to lift spirits. For example, several layoffs are taking place within the company, so we write:

XXXX Company is calling on you to be resilient and lift the spirits of your coworkers during this difficult time.

It is also good to be clear about the fact that you are suffering with them:
I know this is going to be difficult for everyone, and it pains me to think that this development might have been avoided.

Google this for a great example: Reagan address to the nation after challenger