vangiespen
Jan 19, 2016
Essays / Explication and Evaluation to a Specific Audience - paper on one section of an employee handbook [3]
Sharon, basically, what you are being asked to do is analyze the Leave of Absence guidelines as it exists in the handbook adn then create an in-depth procedural essay to guide the person who will be using the form. Think of it as a very intricate tax return. Most people don't understand the documents and instructions in a tax return, which is why they hire an accountant to fill in the form for them. In this case, you are the accountant and the person who will be using the leave of absence form, is the payee. How would you explain the process of paying taxes to the payee? In your case, what steps will you need to explain to the employee who is looking to file a leave of absence.
This type of essay requires you to take apart and expand upon the instructions you are given. For example, if the instruction says, Fill in the form 51-A and then submit it to your supervisor for his signature. Then bring the document to the section head for his stamp of approval, then take to human resources for analysis and filing. You will receive an email within 24 hours regarding your request.
Now, that is the short version of the instruction. to make it explicatory, you must explain each step in great detail. For example.
Fill in form 51-A by inputting your last name, first name, middle initial, and then your employee number. You must fill in the form this way because the automated system will be checking for your attendance record in the employee database for the reference of HRD. After you fill in your name, find the space that asks how long your leave will be for. Explain why you are filing for leave and attach any important documents (in the case of medical reasons)...
That is the explicatory part. At the end of all the detailed instructions, you can then present an analysis of whether the form is too complicated, redundant, etc. I haven't seen the handbook so I can only give you a general example of how to approach the essay. This should not be too far from what you actually have to do in order to file for a leave of absence based on your employee handbook.
Sharon, basically, what you are being asked to do is analyze the Leave of Absence guidelines as it exists in the handbook adn then create an in-depth procedural essay to guide the person who will be using the form. Think of it as a very intricate tax return. Most people don't understand the documents and instructions in a tax return, which is why they hire an accountant to fill in the form for them. In this case, you are the accountant and the person who will be using the leave of absence form, is the payee. How would you explain the process of paying taxes to the payee? In your case, what steps will you need to explain to the employee who is looking to file a leave of absence.
This type of essay requires you to take apart and expand upon the instructions you are given. For example, if the instruction says, Fill in the form 51-A and then submit it to your supervisor for his signature. Then bring the document to the section head for his stamp of approval, then take to human resources for analysis and filing. You will receive an email within 24 hours regarding your request.
Now, that is the short version of the instruction. to make it explicatory, you must explain each step in great detail. For example.
Fill in form 51-A by inputting your last name, first name, middle initial, and then your employee number. You must fill in the form this way because the automated system will be checking for your attendance record in the employee database for the reference of HRD. After you fill in your name, find the space that asks how long your leave will be for. Explain why you are filing for leave and attach any important documents (in the case of medical reasons)...
That is the explicatory part. At the end of all the detailed instructions, you can then present an analysis of whether the form is too complicated, redundant, etc. I haven't seen the handbook so I can only give you a general example of how to approach the essay. This should not be too far from what you actually have to do in order to file for a leave of absence based on your employee handbook.